APPLICATIONS FROM IN-HOUSE APPLICANTS WILL BE ACCEPTED BEGINNING MAY 3, 2023 THROUGH MAY 7, 2023.
APPLICATIONS FROM THE GENERAL PUBLIC WILL BE ACCEPTED BEGINNING MAY 8, 2023 THROUGH MAY 22, 2023 OR UNTIL THE POSITION IS FILLED.
JOB TITLE: Part-time Civil Process Officer
Date Posted: September 12, 2023
Hours: Up to 29 hrs. per week
Pay: $21.80 per hour
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Wayne County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless the accommodation would cause an undue hardship.
Incumbent serves as Part-time Civil Process Officer for the Sheriff’s Department, responsible for processing and serving court documents and orders.
Serves subpoenas, civil process papers, and other court documents, attaches property under court order, gives testimony and presents evidence in legal proceedings, and updates records of tax warrants served. Responds to complaints and inquiries relating to specified duties from the public, investigating reports to determine validity, and resolving as needed.
May assist in organizing sheriff sale, including preparing, conducting, and scheduling sheriff sales and preparing deeds, returns, sales disclosure, affidavits, receipts, and faxing documents to publishers. May prepare notices for Sheriff sales to post in public places according to state statute. May receipt in and organize tax warrants and send out letters and past due notices when payments are not made. May assist in making monetary deposits.
Inspects and maintains uniform and assigned vehicle ensuring cleanliness and professionalism.
Maintains confidentiality and security of information/cases.
Completes forms, statements, written reports, correspondence, and data entry.
Ensures and documents compliance with department regulations/policies.
May assist in filing current and past tax warrants through Indiana Department of Revenue and Indiana Workforce Development.
Performs related duties as assigned.
JOB REQUIREMENTS AND DIFFICULTY OF WORK:
Must be at least 21 years of age.
High school diploma or GED and Indiana Law Enforcement Training Board or other specified training as a Civil Process Officer.
Ability to operate standard office and law enforcement equipment, including computer, postage meter, printer, fax machine, copy machine, camera, vehicle, and radio.
Ability to properly operate all assigned vehicles and equipment and have a neat, clean, and professional appearance.
Ability to obtain and apply knowledge of applicable local, state, and federal laws, codes, ordinances, and accepted police procedures.
Ability to deal swiftly, rationally, and decisively with potentially violent individuals in precarious situations, and take authoritative action applying appropriate discretion and common sense.
Ability to speak clearly and distinctly, hear and be heard and understood when communicating in person, by radio, or by telephone.
Ability to use tact and diplomacy in communicating with co-workers, other County departments, judges, attorneys, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.
Ability to obey all written and oral orders and directives from department supervisors.
Ability to protect oneself from contracting infectious diseases by avoiding high risk environments and by having knowledge of and utilizing universal health precautions.
Ability to perform essential functions of the position without posing a direct threat to the health and safety of self and other individuals in the workplace.
Working knowledge of standard English grammar, spelling, and punctuation, an ability to prepare/complete all required reports, including financial statements and activity reports, within department deadlines.
Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.
Ability to prepare and write detailed reports and communicate with the public.
Ability to multi-task and work rapidly for long periods, sometimes under pressure.
Thorough knowledge of community geography and police jurisdiction and boundaries.
Ability to maintain confidentiality of department information and reports as required.
Ability to perform arithmetic calculations quickly and accurately, including measuring, figuring, and determining costs.
Working knowledge of radio frequencies, codes, procedures, and limitations.
Ability to work alone with minimum supervision and with others in a team environment.
Ability to occasionally work irregular or extended hours, weekends, and evening hours, and respond to emergencies on a 24-hour basis.
Possession of a valid drivers license and demonstrated safe driving record.
Incumbent receives indirect or occasional supervision with assignments guided by definite objectives using a variety of methods and procedures. Incumbent plans and arranges own work and only refers to supervisor for unusual matters, such as policy interpretations. Errors in incumbent’s work are primarily detected or prevented through standard bookkeeping checks, procedural safeguards and notification from other departments, agencies, or the public. Undetected work errors may result in loss of time to correct error and/or work delays in other departments or agencies.
PERSONAL WORK RELATIONSHIPS:
Incumbent maintains frequent contact with co-workers, other County departments, judges, attorneys, and the public for the purposes of exchanging information and ideas, explaining/interpreting policies, and procedures, and presenting subject matter.
Incumbent reports directly to Enforcement Division Captain.
PHYSICAL EFFORT AND WORK ENVIRONMENT:
Incumbent performs duties in a standard office environment and in the field, involving sitting and walking at will, sitting for long periods, walking on uneven terrain, crawling in confined areas or through small openings, climbing over obstacles, working in wet/icy surroundings, lifting/carrying/pushing/pulling objects weighing up to 50 pounds, crouching/kneeling, bending at the waist, reaching, driving, close and far vision, color and depth perception, hearing sounds/communication, and handling/grasping/manipulating objects. Incumbent may work with or be exposed to violent/irate individuals and respond to situations involving potential physical harm to self and others.
Incumbent is occasionally required to work irregular hours, occasionally required to work extended, weekend, and evening hours, and respond to emergencies on a 24-hour basis.